At first, it may seem that electronic timesheets are less secure than paper and increase the risk of incorrect or fraudulent timesheet submission, however this process has been designed with security as a focus. Here are some of the reasons why electronic timesheets are much more secure and decrease the likelihood of incorrect timesheet submissions than the traditional paper method:
No, we have built this new system to streamline the traditional paper timesheet method for HCA staff and HCA clients, however you do not have to use this new system. All HCA staff will continue to bring their paper timesheet books with them in the event that different facilities may or may not accept this method of timesheet authorisation. In addition, all HCA staff are required to carry their timesheet books just in case trouble with their phone prevents them from submitting an electronic timesheet.
Yes, it is still a requirement to take your timesheet book to cover for facilities which do not use electronic authorisation, and for those times when trouble with your phone prevents you from using the app.
You can start submitting timesheets via electronic authorisation or by taking a photo of your paper timesheet as soon as you have downloaded and installed the app. You do not need to advise us when you start submitting timesheets electronically.
A full list of FAQs can be accessed via the app once you’ve downloaded, installed it and logged in.